To register an Indian company from Poland, you need two directors, at least one meeting the Indian 182-day residency rule, and two shareholders. Foreign individuals provide passport and address proof notarised and apostilled in Poland; a Polish company shareholder provides a KRS extract and board resolution, apostilled by the Polish Ministry of Foreign Affairs and translated into English. The company is incorporated through SPICe+, usually within two to four weeks of complete documents.
- Document route
- Polish notary, then MFA apostille
- Time difference
- IST is 3.5 to 4.5 hours ahead
- Law
- Companies Act 2013, FEMA 1999, NDI Rules 2019
- Minimum
- 2 directors, 2 shareholders
Company Setup for Foreigners from Poland: how it works
We agree the name, capital, shareholding and a resident director, then arrange digital signature certificates for the foreign directors through online verification. Individuals in Poland sign declarations and subscriber sheets before a notariusz, who certifies the signatures, and the documents are apostilled. Address proof such as a Polish residence registration or bank statement must be recent. For a corporate shareholder, the KRS extract and a resolution of the management board naming an authorised signatory are needed, with English translations of anything in Polish.
In India we file SPICe+, AGILE-PRO and the incorporation forms, obtain PAN and TAN, and open the bank account. Foreign shareholders' capital must come through banking channels, with shares allotted within 60 days and Form FC-GPR filed within 30 days of allotment. Watch the annual FLA return, board meetings, and statutory audit. Founders who are Indian citizens living in Poland are non-residents under FEMA, so their investment is also reported as foreign investment unless made on a non-repatriation basis.
What clients in Poland should know
- Polish KRS extracts printed from the online register can be apostilled; confirm with the Ministry which form of extract it will accept.
- A Polish sp. z o.o. owning an Indian company triggers transfer pricing and treaty questions on any service fees between them.
- Indian founders living in Poland can choose to invest on a non-repatriation basis, which simplifies FEMA reporting but limits taking money out later.
Step by step from Poland
Video consultation
A call at a time that suits Poland, after we have read your documents.
Documents signed in Poland
Polish notary, then MFA apostille
Work in India
Our team files, appears and follows up in India, and shares scans of everything filed.
Result and handover
Certified copies and originals are couriered to you in Poland where needed.
The full guide
This page covers what changes when you are in Poland. For the law, the documents and the step-by-step procedure, read our main page on Company Setup for Foreigners, or see all services for clients in Poland and the Doing Business in India practice area.
Questions from clients in Poland
Can a Polish citizen be the only shareholder?
An Indian private company needs at least two shareholders. A Polish parent company and a nominee, or two individuals, are common structures.
Do I need to come to India for incorporation?
No. Everything can be done from Poland, although bank account opening may involve a video call.
Can the Indian company bill clients in Poland?
Yes. Exports of services can be zero-rated for GST under a letter of undertaking, and payment is received in foreign currency.